KEVOS® WORKOS · Decide
Project Gate Review
Is this project worth proceeding with?
Scores a project at a stage gate on value, strategic fit, urgency, risk and readiness, with readiness and risk conditions that block a GO.
Open the calculatorRuns in your browser. No account needed.
How this tool works
Inputs, units and where to find them
| Input | Unit | Typical source |
|---|---|---|
| Expected annual benefit | $ | Business case: expected annual benefit once delivered |
| Initial project cost | $ | Estimate of the cost to deliver the project or next phase |
| Strategic fit | 1–5 score | Agreed rating against your strategic objectives (1 low, 5 high) |
| Urgency | 1–5 score | Rating of time pressure (1 can wait, 5 urgent) |
| Risk level | 1–5 score | Rating from the project risk register (1 low, 5 very high) |
| Resource readiness | 1–5 score | Rating of people, skills and budget readiness (1 not ready, 5 ready) |
Method and formulas
- Score = 35 × min(benefit ÷ cost, 2) ÷ 2 + 20 × fit ÷ 5 + 10 × urgency ÷ 5 + 20 × (6 − risk) ÷ 5 + 15 × readiness ÷ 5
- GO at 70 or more, HOLD / REVIEW at 45–69, REWORK below 45
- Readiness of 2 or less, or risk of 5, prevents a GO
Limitations
- Weights are fixed defaults, not your organisation’s gate criteria
- Ratings are subjective unless defined
- Benefit ÷ cost uses one year of benefit, not a discounted case
Typical uses
- Stage-gate or investment committee reviews
- Comparing proposals on a consistent basis
- Deciding whether to fund the next phase
Who it is for
- Project sponsors
- Portfolio and PMO managers
- Business owners
What you get
- GO, HOLD / REVIEW or REWORK
- Gate score out of 100
- Blocking conditions for readiness and risk
Interpreting the result
- Treat the score as structure for the gate discussion, not the decision itself
- Resolve FAIL items before approving funding
- Use the business case tool for a discounted view
References
- Cooper R. G., Winning at New Products (Basic Books) for the stage-gate process
WORKOS tools are screening and decision-support utilities. Verify important financial, engineering, safety, legal or operational decisions using appropriate professional standards and your organisation’s approved data.
