Work Performance Data
Unmodified observations, metrics, and figures gathered directly during project execution activities.
§1 Overview
Work Performance Data captures the raw, unvarnished realities of the project as work is performed.
This data serves as a foundational input for the Monitor and Control Project Work process. It is vital to separate raw metrics (such as the actual dollars spent or the exact number of defects logged) from the analytical interpretation of those metrics. Variance calculations, forecasting (EAC, ETC, VAC), and broader trend analyses do not belong here—they are generated downstream as Work Performance Information (WPI).
§2 Blank Template Structure
The layout below illustrates the typical structure required to capture execution metrics logically. This framework groups related work, costs, and quality events to facilitate seamless downstream reporting.
Schedule — Activity Status
| ID | Activity | Planned Finish | Actual Finish | % Complete | Notes |
|---|---|---|---|---|---|
Cost — Actual Cost (AC)
| Cost Item | Planned (PV) | Actual (AC) | Variance |
|---|---|---|---|
| TOTAL to date |
Quality & Events
Defect Counts
[Count] new this period. [Count] cumulative. [Count] resolved.
Notable Events
Log any delays, sponsor requests, or safety/compliance events observed during the period.
§3 Worked Example: Company Website
This worked example demonstrates how raw data is collected for a real-world scenario (Mary's Consulting - New Company Website) during Week 19 of execution.
Schedule — Activity Status
| ID | Activity | Planned Finish | Actual Finish | % Complete | Notes |
|---|---|---|---|---|---|
| A021 | Set Up Dev/Staging/Prod Environments | Aug 14 | Aug 13 | 100% | Complete (1 day early) |
| A022 | Configure CMS | Aug 25 | Aug 26 | 100% | Complete (1 day late) |
| A023 | Build Component Library | Sep 11 | Sep 11 | 100% | Complete (on time) |
| A024 | Build Page Templates | Oct 2 | — | 35% | In progress; 4 of 12 templates complete |
| A025 | Develop Backend APIs | Sep 30 | — | 60% | In progress; CRM endpoint blocked (see 1-006) |
| A011 | Develop Visual / Brand Design | Aug 4 | Aug 5 | 100% | Complete (1 day late) |
| A014 | Write Marketing Page Copy | Sep 18 | — | 75% | In progress; on track |
| A015 | Produce Case Studies | Sep 25 | — | 55% | In progress; 11 of 20 done |
| A016 | Collect Consultant Bios | Sep 30 | — | 40% | Behind plan; bio response rate 38% (target 60%) |
Cost — Actual Cost (AC) Through Sep 13
| Cost Item | Planned (PV) | Actual (AC) | Variance |
|---|---|---|---|
| Internal labour (PM, Dev, UX, Content) | $66,200 | $72,500 | +$6,300 |
| Frontend contractor (D-1 paid) | $800 | $800 | $0 |
| Cloud/hosting (env. setup) | $800 | $850 | +$50 |
| CMS license (annual) | $3,000 | $3,000 | $0 |
| Stock imagery (partial) | $1,200 | $1,150 | -$50 |
| TOTAL Actual Cost (AC) to date | $72,000 | $78,300 | +$6,300 |
Defect Status
- Logged this period: 14 (8 from component testing, 6 from design review)
- Cumulative logged: 23
- Resolved this period: 9
- Open at end of period: 14
Severity Breakdown: Sev 1: 0, Sev 2: 3, Sev 3: 9, Sev 4: 2.
Notable Events This Period
- Sep 8: CRM API discovery revealed a missing "industry vertical" field. Logged as 1-006; mitigation in progress.
- Sep 10: Sponsor signed design review early (3 days ahead of plan).
- Sep 11: Component library completed on schedule.
- Sep 12: Bio response rate below target. Triggered Risk R-05 mitigation actions. Change request CR-007 drafted.
- Sep 13: Sponsor requested new Press / Media section.